Valley
of Hope
Children's
Home
Service
Plan 2004/5
"For
I know the thoughts that I think towards you, says the Lord, thoughts of peace
and not of evil,
to
give you a future and a hope."
SERVICE
PLAN
1.1
GENERAL INFORMATION OF THE ORGANISATION
1.1.1 NAME OF SERVICE PROVIDER
Valley of Hope Children's Home
1.1.2
PHYSICAL ADDRESS
28
Hill street
Port Alfred
6170
1.1.3
POSTAL ADDRESS
26
Hill street
Port Alfred
6170
1.1.4
telephone: 046
- 6244807
fax: 046
- 6244807
e-mail: christiekev@xsinet.co.za
1.1.5
CONTACT PERSON
Dr
Natalie Nowell Christie
26 Hill street
Port Alfred
6170
tel:
046 6244867
1.1.6
BANKING DETAILS
name of bank:
First National Bank
name of account: Valley
of Hope Children's Home
branch: Port
Alfred 210917
account number: 620
5878 7949
type of account: cheque
signatories: Natalie
Christie, Kathy van Breda, Mike Padoa
1.1.7
NAME AND ADDRESS OF AUDITOR
Whiteley's
Port Alfred
1.1.8
DETAILS OF ORGANISATION PROFILE
House
mother and Father
Child care worker
Social
worker
PHYSICAL
RESOURCES
1
house with garage
SUPPORT SYSTEMS
Port
Alfred Child & family welfare
Churches
Famsa
Dept of Social development
Doctors
Schools
Clinics
Port Alfred TIC
1.2
GOVERNANCE
AND MANAGEMENT
1.2.1
NPO REGISTRATION NUMBER
In
application process
under
covering of Port Alfred Child & family welfare
no. 005-025
1.2.2
ANY OTHER TYPE OF REGISTRATION
Application
process of registration of Children's home.
1.2.3
AFFILILIATION TO ANY NATIONAL BODY
South African National council for Child and Family Welfare.
1.2.4
PROFILE OF MANAGEMENT
Dr Natalie Christie -Chairperson
Dr Kevin Christie
Pastor Kathy van Breda -Treasurer
Arthur Isaacs - Secretary
Constance
Ncede
Weziwe Mapapu
Nombulklo Eunice Balura
Mike Padoa - Vice chairperson
Anette Rossouw
2.1
MOTIVATION
This
project was birthed out of the need in
the Ndlambe area for a loving and safe home where abandoned, abused or neglected
children can recieve physical, emotional and spiritual care within a family unit
on a short (safe house) as well as a long term basis. The Port Alfred Child and
Family Welfare society was approached who also have identified the need for a
children's Home in Port Alfred, which will be run by the community of Ndlambe.
The children are able to stay within their home towns and not be sent afar
making reunification into their family more likely. The project will be running
under the guidance and expertise of Port Alfred Child and Family Welfare society
(PACFW). All cases recieved will be done through PACFW and the Department of
Justice.
The
Ndlambe area is a predominantly rural area with agriculture and tourism
dominating the economy. The estimation of total population figure for Ndlambe is
close to 100 000 which can be broken down as follows:
Station
Hill coloured :6%
White
:14%
Nemato
Township :80%
There
is an increase of immigration
into the townships due to :
expectations
for better standards of living
selling
of farms and mechanisation of farms,
which
is adding to the problem of an area that is marked by high unemployment and
poverty due to a general lack of formal sources of employement - thus leading to
an increase in social pathologies - alcohol, drug abuse, child neglect, domestic
violence, crime, overcrowding and the breakdown of the family structure. Adding
to these already severe pressures on families and children, is the tremendous
burden caused by escalating HIV/AIDS infection rate in South Africa. Many
extended families are battling financially to cope with these orphans due to
unemployement, povery and the fact that they may already be supporting a number
of dependants. They need a home that is stable, germ free, where they are fed
wholesome food and get the necessary clothing and love. There is a major need to
improve facilities available for these children and with the decrease of income
into many families the situation deteriorates.It is envisioned and already is
the early stages of developement that where ever possible the parents of the
children at Valley of Hope will be able to receive counselling and therapy to
allow re-unification of the family.
HIV/AIDS
AND ITS IMPACT ON CHILDREN
South
Africa has the fastest growing HIV/AIDS infection rate in the world. With an
estimated total of 4,2 million infected, this country has the highest number of
people living with HIV/AIDS in the world. An estimated 1500 people are infected
daily and 250000 people die each year from the disease. It is predicated that by
2010, AIDS will claim 635000 South Africans lives each year. As more and more
young adults die of AIDS, an increasing number of children are being orphaned or
abandoned. Estimates suggest that there are presently about 400000 orphans due
to AIDS in South Africa, which is predicted to increase to 2 million by 2010.
"We
must look to the future and try our best to find ways to help the increasing
number of children who will be without parents - both orphaned and
abandoned..... We are on the path to a catastrophic situation and need to make
the best use of the available time to arrive at ways of caring for these
children"
(Ross
Holkett, National Council for Child and Family Welfare)
Valley
of Hope Childrens Home will provided one of the ways of caring for these
children.
2.2
PLANNED DURATION
Ongoing
2.3
LEVELS OF INTERVENTION
Continuum of care:
children 65%
Prevention :
Family preservation
Home based carers
HIV/AID
35%
SEE SCHDULE A
3
A BRIEF DESCRIPTION OF THE AREA IN WHICH THE
SERVICES OPERATES
Ndlambe
and district
4
TARGET GROUPS
Children
of all races and sexes between the ages of 0 - 18 years old, who have been
neglected, abandoned or abused. Valley of Hope will work closely with the Port
Alfred Child and Family Welfare, Department of social Development, hospitals,
clinics, schools and Child Protection unit of the SAPS.
5
ACCESSIBILTY
All
applicants made social workers are considered important. After the social worker
completes the application for admission form, the panel deliberates and makes a
decision in the best interest of the child. The panel must be convinced that the
child in question will benefit by being admitted to Valley of Hope Childrens
Home.
The
Home has an admission policy and screening criteria which will be sent to the
social worker making the enquiry.
No
fee is incurred.
6
DETAILS OF THE SERVICE PLAN
6.1
Project:
Residential
facility for children in a family unit, were they will receive physical,
emotional and spiritual care. Including community programmes and projects.
6.2
Beneficiaries:
(a)
children of all race roups in the age group 0 - 18 years.
(b) Community at large.
6.3
Purpose of the project
The
purpose of Valley of Hope Childrens Home is to provide a healthy happy
environment for destitute, abandoned, abused and neglected children in a family
unit were they will receive physical, emotional and spiritual care.
6.3.5
OBJECTIVES
1.
To ensure quality of life for each child.
2.
To ensure quality of education for each child.
3.
To recognise the potential of each child, to develop and nurture this potential.
4.
To provide recreational and sporting facilities for the children.
5.
To manage behavior.
6.
To assist children to develop emotionally and build a positive self image.
7.
To council and assist each child at there individual point of need.
6.4
Programmes to be implemented at Valley of Hope
1.
Education: Children will attend local schools. Those requiring special needs
will attend special schools. Home work will be structured and remedial problems
addressed.
2.
Life skills programmes are to be presented to the children to promote
self-reliance.
3.
Sporting activities will be offered at school and encouraged. Outdoor and indoor
recreational facilities will be offered at the home.
4.Therapeutic
sessions (individual and group) will be offered, as well as programmes regarding
child abuse.
5.
Preschool care and education will be provided as needed.
6.
Skill development programmes will be presented, focussing on interests and
hobbies of the children.
7.
Children suffering from HIV/AIDS or orphaned by the disease will be accomodated
at the home.
8.
Training in terms of HIV/AIDS will be provided to the staff at the home.
6.5
Programmes in the community
1.
Programmes focusing on recruitment and training of foster parents, weekend and
holiday parents, as well as volunteers helping at the childrens home.
2.
The community has taken a keen interest in the Home and are willing to donate
their time and effort to the functioning of the Home.
3.
Social worker will work with Port Alfred Child and Family Welfare and FAMSA to
ensure where possible re-unification of the family. Home care givers will also
be invovled in this project.
6.6
Family Re-unification Programmes
1.
Parents will be encouraged to visit their children at the the Home.
2.
Parents will be encouraged to keep contact with their children by means of
correspondance.
3.
Social workers responsible for placing the children in the Home need to engage
in therapeutic sessions with the families of the children, focussing on the
causes of removal and elimination thereof eg: alcohol abuse, family violence,
child abuse etc.
These
social workers will be encouraged to work with the Homes social wrokers and home
care givers involved in the project.
6.7
Family Preservation Programme in the Ndlambe community
1.An
intensive family support and strengthening programme is needed.
2.
Programmes to children in the community
2.1
The Valley of Hope Childrens Home is to be utilized as a safe house for the
children of the Ndlambe community.
2.2
Encourage youth developement, support and mentor services.
2.3
Emotional and spiritual support to children in the community.
TIME
FRAME FOR ABOVE PROGRAMMES
Ongoing
SEE
COMPLETED SCHEDULE B
STAFF
MEMBERS RESPONSIBLE FOR PROGRAMMES
1.
House mother and father
2.
Childcare workers
3.
Social workers
4.
Volunteers
7.
CONSUMER PARITICIPATION
The
Ndlambe community has demonstrated enthusiasm in assisting in the Home in all
avenues on a voluntary basis. The Home also receives donations from the
community.
8.
NETWORKING WITH OTHER SERVICE PROVIDERS
The
home works closely with Port Alfred Child and Family Welfare, the Department of
Social Developement, the hospital, clinics, schools, FAMSA, Ndlambe Municipality
and SAPS.
9.
BUDGET
SEE
BUDGET ATTACHED
10.
SUSTAINABILITY
The
Valley of Hope Childrens Home will
do their own private funding to complement:
-
government subsidy
-
general donations and contibutions
-
application for funding to large sponsors in process
TIME
FRAME: ongoing
HUMAN
RESOURCES INVOLVED IN PROJECTS
1.
Social Worker
2.
Child care workers
3.
House parents
4.
Volunteers recruited from the community
LONG
TERM SUPPORT
-
Government subsidy
-
Community involved project
-
Foreign investment into the project
-
Large funding organisations
RESULTS
WE HOPE TO ACHIEVE THIS YEAR
10.1.1
Developmental assessment of each child admitted to the Home
10.1.2
Treatment plan for each child admitted
10.1.3
Therapy and counselling for each child
10.1.4
Family re-unification
10.1.5
Maintain and encourage contact with parents
10.1.6
Recruitment of host and holiday parents
10.2.1
Awareness campaign and propoganda
10.2.2
Community involvement in projects of the Home
10.2.3
Training for the staff
10.2.4
Income generating projects
10.3
TO
OBTAIN FUNDING FROM THE DEPARTMENT OF SOCIAL SERVICES
10.4
FUNDING
NEEDED
1.
Per capita subsidy per child per day required from the Department of Social
Services
2.
Staff salaries
3. Running costs
11.
FINANCIAL MATTERS
The
management committe sanctions all money spent on the project. There are 3
signatories and 2 appear on each cheque signed. A cheque issue record is kept of
all cheques issued as well as the invoices.
A
monthly income and expenditure as well as a reconcilliation statement is to be
presented to the committe where the finances are to be discussed.
All
funds received will be receipted and banked. Monitoring of the funds is to be
done on a monthly basis by the committee.
12.
EVALUATION
1.
Programmes to be evaluated on a monthly basis - by means of reporting to Board
of Management.
2.
Six monthly progress reports on projects.
3.
Evaluation of adjustment of children at the Home on a monthly basis to be done
by the social worker.
4.
Annual progress reports to the Department of Social Services and all funders.
5.
Monthly evaluation of all staff members.
12.1
OBJECTIVES
STATEGIC
OBJECTIVES
12.1.1
Objective 1:
To
ensure quality life for the children, in an environment where they are safe,
nurtured and well cared for.
12.1.2
Progress on outcomes
Child
removed from biological family through Child court enquiries. Now given quality
care and love. The safety of the child is ensured and their basic needs such as
food, clothing and accomodation met, as well as love and care.
12.1.3
Constraints
Payment
of government subsidies.
Adjustment
to new environment.
12.2.1
Objective 2:
To
continuosly ensure quality education for each child.
12.2.2
Progress on outcomes
Child
enrolled at local school and taking part in school activities such as sport and
extra mural activities.
12.2.3
Constraints
Specialized
education may be required for some children.
12.3.1
Objective 3
To
recognize the potential of each child and develope and
nurture this potential.
12.3.2
Progress on outcomes
Child
has had therapeutic counselling sessions. Attention is given to problem
behaviour presented by the child at home or at school.
Childs
potential is being recognized.
12.4.1
Objective 4
To
provide recreation and sporting activities for children.
12.4.2
Progress on outcomes
At
the Home enough playgrounds and outdoor equipement, inside activities, TV, books
etc.
Child
taken on outings in the community and further afield.
At
school taking partin sports at schol as well as extramurial activities.
12.4.3
Constraints
Sporting
activities and equipement are expensive and need funding.
12.5.1
Objective 5
To
assist children to develop emotionally and build a positive self image and to
manage difficult behavior.
12.5.2
Progress on outcomes
A
trusting environment has been developed where we build a positive self image
(strengths based approach, while simultanously attending to the difficulty).
CONCLUSION
The
Valley of Hope Childrens Home is in the process of being registered as a
childrens home.
The
management committee will continuosly attempt to raise funds for this very
necessary project in our community and the funding from the Department of Social
Services will be of great help.
Valley
of Hope Childrens Home can not function positively without funds.
The
following subsidies will be needed:
1.
Per capita subsidy per child
2.
For the social worker
3.
For the childcare worker
4.
For the house parents
5.
For running costs
6.
For a vehicle
It
is without a doubt that the community of Ndlambe is in desperate need for this
facility as it will be of benefit to many aspects of our community.We will
continue to Hope and pray for the success for this project in our community.
BUDGET
OF EXPENDITURE FOR YEAR ONE OF OPERATION OF SERVICE
PERSONNEL
EXPENDITURE
Salaries
and wages:
Social worker 18000
Child
care worker
18000
House
parents
36000
Bonus
3600
------------
Subtotal
75600
------------
Contribution
UIF
500
Workman's
compensation
500
Pension\Provident
3600
--------------
Subtotal
4600
--------------
Refreshments
1200
Staff
meals
2400
clothing
2400
---------------
subtotal
6000
---------------
TOTAL
OF PERSONNEL EXPENDITURE
R86200
PROPERTY
EXPENDITURE
Municipal
charges
electricity
2400
Gas
3600
Water
2400
Sewerage
600
Refuse
600
Rates
2400
--------------
Subtotal
12000
--------------
Maintenance
of building
2400
---------------
subtotal
2400
----------------
TOTAL
OF PROPERTY EXPENDITURE R14400
HOUSEHOLD
AND SERVICE EXPENDITURE
cleaning
services & materials 2400
Laundry
2400
---------------
Subtotal
4800
---------------
Consumable
equipment
&
materials
24000
Food
& refreshments
36000
---------------
Subtotal
60
000
---------------
Furniture&
equipment
maintenance
2400
Furniture
& equipment
depreciation
2400
---------------
Subtotal
4800
---------------
Medical
expenses
Hospital
2400
Medicines
6000
fees
6000
assistive
devices
2400
-------------
Subtotal
16800
-------------
Benificiaries'
personal
essentials&
clothing
9600
----------
Subtotal
9600
---------
Pocket
money
1200
other
(specify)
4800
----------
Subtotal
6000
----------
TOTAL
OF HOUSEHOLD AND SERVICE EXPENDITURE R102000
OFFICE
AND ADMINISTATION EXPENDITURE
1.
Communication
computer
2400
postage
2400
telecommunication
4800
stationary
1200
------------
Subtotal
10800
------------
2.
Transport
fuel
7200
vehicle allowance
24000
public transport
1200
vehicle maintenence
3600
vehicle depreciation
1200
incidentals
2400
--------------
Subtotal
39600
--------------
3.
Administration
admin costs (head office
1200
provincial or national
council)
levies registration&
affiliation fees
1200
-------------
Subtotal
2400
-------------
4.
Sundries
research
1200
marketing
3600
other (specify)
-------------
Subtotal
4800
------------
5.
Finance cost
audit&accounting
3000
bank charges
2400
interest on overdraught
interest on loan
2000
interest on hire purchase
interest on credit agreement
---------------
Subtotal
7400
---------------
6.
Insurance
property
vehicle
furniture
equipment
business interruption
business at risk
money
fidelity
personal accident
public liability
professional indemnity
------------
Subtotal
4800
-----------
7.
Training
personal
volunteers
committees
books&journals
-----------
Subtotal
8400
----------
8.
Education& recreation
school fees
28800
special education
recreational expenditure
21600
------------
Subtotal
50400
------------
TOTAL
OF OFFICE AND ADMINISTATION EXPENDITURE R128600
CAPITAL
EXPENDITURE
Land
Buildings
-------------
Repayment
on loan of R300000
72000
-------------
TOTAL
PROJECTION OF EXPENDITURE FOR 1 YEAR
===========
R 403 200
===========